One of the MOST practical simple systems I’ve used to make sure I’m doing the RIGHT task every day to move my business forward.
T3 or Trash, Transfer, Trim is another system that comes out of Mike Michalowicz’s book, Clockwork. It has a corollary to another system that I love to use of Michael Hyatt’s, which is called simply Eliminate, Automate, Delegate. They are honestly both the same thing. There’s a little bit of nuance between them though. Regardless, this probably has been one of the most transformational things that I have been able to do in my own business just because it’s intensely practical.
Whenever you’re planning on going through these phases of looking at what things you need to be doing in your business. In other words, we talked about Mike Michalowicz’s 4D mix where you need to look at how much time you spend as the business owner designing your business versus doing the work in your business.
In Michael Hyatt’s system, there are the 4 essentially productivity zones. What you’re trying to do is get from the drudgery zone into the desire zone. Where the tasks that you’re doing are tasks that you both love, you’re passionate about and you’re also proficient in. Passion plus proficiency equals desire. Those are the kinds of tasks that you want to be doing. All other tasks should be either eliminated, automated or delegated. Or again, in Mike’s terms, trashed, transferred or trimmed. What does that really mean?
When you’re looking at your task list, now you can do this when you’re doing that high level look at your task list, or I actually like to do it every single day. When I first look at my to do list for the day, I go through just one more time and confirm my priorities for the day and make sure that I can’t take one of these actions on them first. The idea is that I should be doing as little as possible. And really that sounds odd to say, but what I mean is I should be doing the right things. That’s what that means. Not that I’m trying to be lazy, I’m trying to be doing the right things. The things that will move the needle the most for my business instead of every little thing myself. That’s what you should be striving to do in your business as well.
I look at my task list and I say, okay, can I eliminate this task from the list. Does it just not need to be done. Would everything still be okay if I just didn’t do it. If I can’t do that, I look at automating it. Is there a way I could automate this so that next time this task comes up it takes considerably less time, if maybe not any time. A practical example is one of the first times I wrote a contract, I’m going to templatize this right now. I’m going to take the extra 30 minutes right now to make this a template and then I’ll use it for this client, but then I’ll also get to use it for the next client as well. Maybe it takes 30 minutes longer the first time, but then the next time it takes a quarter of the time that it took, in general. That’s a practical way.
Then the next step in Michael Hyatt’s system, it is to delegate. If I can’t eliminate the job, and I can’t automate it some way, maybe I can pass it off to somebody else. I can delegate them to do the outcome. If that isn’t possible, then I end up leaving the task on my list. You see the point.
In trash, transfer, trim, same idea.
Trash. Can I trash this task. Do I need to do it at all.
Transfer. Can I transfer this to someone else.
Trim. How do I make it easier for me to do it next time. Can I do less. Can I automate it.
I like the thought of trim rather than automate because it has more scope. It’s more broad. You can make a decision that goes beyond mere automation. But even in automation you get paper automation, you’ve got process automation, there are different kinds of automation. You’ve got templates. There are all kinds of things you can do within automation itself to go forward. The reason I like eliminate, automate, delegate just a little better is because of the way they are listed. I think it’s a good idea to automate tasks before delegating them. Because robots cost less than humans. I’m just being honest. As a business owner, I want to help people and I love my team. I love the people I get to work with. However, it doesn’t make sense, humans are creative people. Humans are wonderful people. It’s doesn’t make sense for humans to continue doing a job that robots are better suited to do. It just doesn’t make sense, businesswise, for that to happen. If a robot can automatically remember the thing and then do the thing as well, then that makes more sense to send it there, especially as a solopreneur when you’re just trying to get off the ground, it makes more sense to automate with systems than it does to delegate to people. You should be delegating tasks to people, but save that so that you’re bringing in people that are making an impact in your business and not just people looking for a paycheck because those people aren’t very motivated to do their jobs anyway.
Thank you so much for listening to this episode. I hope it helps you. This is a really practical one and again like I said, this one helped me more than just about any other of the ones we have talked about. I definitely hope and pray that you will apply it in business.
God bless you. I love you. I love doing this podcast for you, and we’ll see you in the next one.